Bylaws of the
Georgia Association of Colleges for Teacher Education
Article I – Membership
1. Comprehensive membership. All regionally accredited colleges and universities which are AACTE member institutions headquartered in the state of Georgia that offer preparation programs for professional school personnel are eligible for membership unless 2/3 of the current comprehensive and state membership objects. Member institutions are responsible for the selection of institutional representatives, the number to be determined as set forth in Section B.
2. State membership. All regionally accredited colleges and universities headquartered in the state of Georgia that offer preparation programs for professional school personnel which are approved by the Georgia Professional Standards Commission are eligible for membership unless 2/3 of the current comprehensive and state membership objects. Member institutions are responsible for the selection of institutional representatives, the number to be determined as set forth in Section B.
3. Affiliate membership. Georgia institutions, agencies or organizations not eligible for comprehensive or state membership status, but which officially and publicly announce that education of professional school personnel is one of their important priorities, are eligible for membership unless 2/3 of the current comprehensive and state membership objects. Member institutions are responsible for the selection of institutional representatives, the number to be determined as set forth in Section B.
Affiliate member representatives receive member benefits and communications; may attend the Association’s annual business meeting; and are eligible for positions on GACTE standing committees. In addition, the institutional representative serves as the organization’s primary communicant for the GACTE membership and is responsible for paying the yearly membership dues. Eligible institutions are Georgia based: Not-for-profit, 2-year, degree-granting domestic institutions of higher education Not-for-profit companies, organizations, state education associations, regional education laboratories, university-based research or policy centers, schools or other not-for-profit educational associations
For-profit domestic institutions of higher education, schools, organizations, associations, agencies, centers, corporations, or commercial companies
B. Number of Representatives. The number of representatives from each institution member classification will be unlimited.
C. Voting Members. The primary administrator of an institution’s education unit or his/her designee of each institution with either comprehensive or state membership will be designated as the voting member by the institution. Representatives with comprehensive, state, or affiliate membership are eligible for voting positions on GACTE standing committees.
D. Membership Fees. Dues and special fees for all classifications of membership shall require a simple majority vote of the representatives of institutions with comprehensive or state membership at the annual meeting. The Board of Directors shall be responsible for recommending dues and special fees to the association membership. If the Board of Directors makes no recommendations at the annual meeting, then the existing dues and special fees will remain in effect for the coming year.
Article II – Officers
A. Elected Officers. The officers of the Association shall be President, President-Elect, Secretary, Immediate Past President and Treasurer. After serving a one-year term, the President-Elect becomes President, the President becomes Immediate Past President, and the Immediate Past President rotates off the Board of Directors. The President-Elect will be elected annually from the voting representatives of institutions with comprehensive or state membership. To ensure a rotation pattern, one year the President-Elect will come from an independent institution and the next year from a public institution. The elected Secretary and Treasurer can continue in their respective positions with the approval of the Board of Directors. Therefore, the Secretary and Treasurer will be elected from the voting representatives of institutions with comprehensive or state membership as needed. Officers will, except for the period of initial implementation, be elected at the annual business meeting to take office the following July 1. In the event the President is unable to complete his/her term of office, the President-Elect will become the President. In the event other officers are unable to complete their term of office, the President with the consent of the Board of Directors will appoint appropriate replacements to complete the term as soon as possible. Each officer must be a primary administrator of an institution’s education unit at an institution with comprehensive or state membership.
B. Officers’ Term of Office. The term of office will begin July 1 for one year.
1. The Immediate Past President shall serve on the Board of Directors and chair the Nominating Committee.
2. The President shall preside at meetings of the Board of Directors, the annual meeting, and at special meetings. The President will be responsible for overall leadership of the Association, including the administration of policy and budget. The President will serve as the state representative to the AACTE Advisory Council of State Representatives and to other AACTE structures. In the event the President is ineligible to serve as the representative to the AACTE Advisory Council of State Representatives because of AACTE provisions, the President-Elect shall perform this function. In the event the President-Elect shall also be ineligible, the immediate Past President shall perform the role. In the event all three are ineligible, a board appointee shall perform the role.
3. The President-Elect shall plan the annual program and submit that plan for approval by the Board of Directors.
4. The Secretary shall maintain records of Board of Director meetings and actions, as well as business meetings of the membership; and transfer all materials pertaining to the office to the newly elected Secretary.
5. The Treasurer will be bonded and shall supervise all monies paid into and out of the General Fund,prepare a financial report for presentation at the annual meeting, and transfer all materials pertaining to the office to the newly elected Treasurer.
ARTICLE III – BOARD OF DIRECTORS
A. Composition. The Board of Directors shall consist of the President, the President-Elect, Treasurer, Immediate Past President, Secretary, and three at- large members elected by the GACTE membership. The at-large members of the Board will serve a three-year term, with one person rotating off each year.
B. Powers and Duties. The Board of Directors shall develop and implement policy and must approve the budget and plan for the Annual Meeting.The Board of Directors shall be responsible for verification of eligibility for membership and shall maintain a list of all members and current institutional representatives. Annually, the Board of Directors may appoint an Executive Director and such other staff as may be necessary to carry out the business of the Association.
1. The Executive Director’s performance shall be evaluated annually based upon pre- established goals and objectives set forth by the Board of Directors. This is a paid position funded through the state chapter’s budget and must be approved by a majority of the voting members. Suggested duties include working with the President and President- Elect to develop conference agendas and invite guest speakers; communicating with the Board of Directors as appropriate; convening and facilitating work groups as appropriate; working with the Board of Directors to monitor national, state and local policy and legislation pertinent to the mission of the state chapter; monitoring and communicating national trends conveyed via the parent AACTE association; facilitating the state chapter’s proactive and reactive efforts to improve educator preparation across the state; working with the legislative committee on policy issues; seeking grant resources for collective projects; coordinating and monitoring the state chapter’s progress in implementing action items in the chapter’s strategic plan; and performing other duties as requested by the Board of Directors members.
C. Executive Committee of the Board of Directors. An Executive Committee of the Board of Directors may be established to carry on the business of the association between meetings. The membership of the Executive Committee includes the Immediate Past President, President, and President-Elect, with the President serving as Chair.
D. Meetings of the Board of Directors. The Board of Directors shall hold two regular meetings each year and special meetings as necessary on dates to be established by the Board of Directors.
ARTICLE IV – STANDING AND AD-HOC COMMITTEES
A. Standing committees shall be created and abolished by the President with the advice and consent of the Board of Directors and may consist of representatives from all three membership classifications.
B. Standing committees shall function to fulfill purposes of the Council. With Board of Directors approval, the President sets the charges of the committees, appoints committee members, and designates a chairperson who convenes and conducts committee meetings. Each committee will make an annual report at the annual business meeting.
C. As the President sees fit and with the approval of the Board of Directors, ad-hoc committees may be formed for specific purposes. Committee appointments are made and the committee functions in the same manner as standing committees.
1. Audit Committee. Three members of the association shall be appointed to audit all accounts for the year. Additionally, an annual external audit of the association’s fiscal records is required.
2. Communication Committee. Three members of the association shall be appointed to establish the most effective means of communicating with the member institutions and to reactivate and maintain the web site.
3. Nominating and Elections Committee. The Immediate Past President chairs the committee. Two members of the association shall be appointed to prepare a slate of candidates for all elective officers based on recommendations submitted by institutional representatives.
4. Policy and Legislative Committee. Three members of the association shall be appointed to identify individuals and issues which will have an impact on member institutions and to establish a pro-active agenda to work with these individuals to maximize the positive effect of the issues and minimize negative impacts.
5. Professional Development Committee. Three members of the association shall be appointed to lead in the development of professional opportunities such as the Fall conference and interaction with AACTE and other organizations.
ARTICLE V – MEETINGS OF THE ASSOCIATION
There shall be an Annual Meeting of the Association at a time and place to be determined by the Board of Directors. In the event of postponement of an Annual Meeting, a new meeting date must be set within the fiscal year. Special meetings of the Association may be called as necessary on dates to be established by the Board of Directors.
ARTICLE VI – FINANCE
A. Fiscal Year. The fiscal year of the Association shall be from July 1 through June 30.
B. General Fund. The General Fund of the Association shall consist of the income from the receipt of the dues from member institutions and any other income that may accrue to the Association.
C. Budget. An annual budget must be presented to the President and approved by the Board of Directors.
D. Disbursement of Funds. All monies paid to the General Fund of the Association shall be supervised by the Treasurer. Monies shall be disbursed according to the approved annual budget. All non-budgeted expenditures must be approved by the Board of Directors.
E. Financial Report. An annual report of the General Fund, including income and expenditures for the fiscal year, shall be prepared by the Treasurer for presentation at the Annual Meeting.
F. Internal Revenue Service. The purpose for which the Association is organized is exclusively educational as defined in the Internal Revenue Code.Not withstanding any other provisions of those articles, the organization shall not carry on any other articles not permitted to be carried on by an organization except from Federal Income Tax under Section 501(c) of Internal Revenue Code (1954) or the corresponding provisions of any future United States Internal Revenue law.
AACTE approved, 2/22/2016.